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EndNote 21:  EndNote & Word

Manage your references and create in-text citations and reference list

Using EndNote with MS Word

Inserting citations into your Word document

 

You can use EndNote with Word to insert formatted in-text citations in your document, using the referencing style of your choice, and automatically create a bibliography at the end of your document.

This is called Cite While You Write (CWYW).

Things to note:

  • Use only one EndNote library for all of your writing - references used in one document should NOT come from different EndNote libraries.
  • Use the Edit & Manage Citations command to make changes to citations in Word documents. Do NOT use the [Delete] or [Backspace] keys on the keyboard to remove the citations.
  • If you are using footnote styles, Word controls the numbering and placement of the footnote and EndNote controls the formatting. So you will first need to insert the footnote using Word, then insert the EndNote citation into that footnote.
  • If using the reference style of Harvard, you need to select Harvard_UON_2023 in both EndNote and your word document. 
  • To ensure your references are entered correctly, select the same reference style in your EndNote library as your word document. 
  • To choose a reference style in EndNote, double click any of your references to open a window to the right of your screen. In this window select 'Summary' from the top menu. Here you can choose your reference style from a drop-down menu at the bottom of this window. 

Watch the following video clips about inserting citations from EndNote to Word

 

 

Editing citations in your document

If you choose to edit a citation that you have inserted into your Word document, you MUST use the Edit and Manage Citations menu on the EndNote 21 toolbar in Word.

Changes that you can make include:

  • Excluding the author's name or the year of publication
  • Adding page numbers, prefixes, or suffixes
  • Changing a citation from parenthetical to narrative
  • Removing an in-text citation and updating the reference list automatically

Watch the following video clip about editing EndNote citations in Word

 

Formatting your bibliography

EndNote will automatically create your bibliography in your chosen referencing style at the end of your document, and you can then choose to change the layout or style of your bibliography using the Format Bibliography menu on the EndNote toolbar in Word.

You may choose to add a title, change the font style and size or the line spacing for your bibliography.

Watch the following video clip about changing referencing styles and formatting the bibliography in Word

Creating a Standalone Bibliography

 

There may be times when you simply want to produce a standalone list of references from your EndNote library (i.e. without the in-text citations).

If you need to copy just a few references, the easiest process is: 

  • Select the reference/s required in the EndNote Library
  • Select the output style, e.g. APA 7th, then
  • Click the Copy button or from the top menu bar click References > Copy Formatted Reference
  • Open Word and right click to paste with keeping source formatting where required.
  • This bibliography is in plain text and you can edit it freely in Word without EndNote's intervention. 

Watch the following video clip on creating a standalone bibliography in Word