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University of Newcastle Library Guides

EndNote:  Grouping records

Manage your references and create in-text citations and bibliographies

Grouping records

Grouping Records

Organise yor Library by storing records into Groups. Multiple groups can appear within a Group Set. An individual record can be linked to multiple groups.

To create a new group:
  • Right click on My Groups (or the Group Set required) in the Groups Panel, then select Create Group.
  • Type a name for the group, then press Enter.
  • Add records to a group by highlighting the record/s in the Library Window then drag to the group. Groups will be listed alphabetically (click the Groups header to toggle between ascending and descending order).


To create a new group from a combination of groups:
  • Right click on My Groups in the Groups Panel, then select Create from Groups
  • Name the combined group in the top box, select the groups from the drop down lists, then click Create.


To create a Group Set:
  • Right click on My Groups, then select Create Group Set. Type the name of the group set, then <Enter>.
  • You can add individual groups to the Group Set, either by creating a new group (following the directions above), or moving an existing group to the new group set (click on the group name then drag and drop to the Group Set).

Smart Groups

Smart groups use search criteria to dynamically update groups as existing records are edited o rnew records are added to the Library. Once a smart group is created it works in the background, automatically adding new records that match the smart group's criteria.


To create a Smart Group:
  • Right click on My Groups in the Groups Panel, then select Create Smart Group. The Smart Group Window  will appear.
  • Name the group in the Smart Group Name box.
  • Enter the terms you want to identify for inclusion in your smart group, and select the field within which EndNote will search for each term.
  • Choose the appropriate Boolean Operator (AND, OR, NOT), then click Create.


Smart Group Window


To hide the Groups Panel click Groups | Hide Groups.